[kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?

Thu Sep 22 02:10:43 EAT 2011

Thanks Edith and Meshak for your great ideas.

Edith, you raise a critical point. I think we will expect the 'disappearing' of files in courts to be a thing of the past. Or I am I being too ambitious? I remember during the Kenya IGF, PS Ndemo saying that already files are being saved in the cloud which would mean that the files would be safe.

And on whether we have the judicial fraternity on the list, well I dont know but I assume they might be here but are silent. If you are one of them, could you kindly speak? :) Probably as a way forward, we should take on your point and ensure that our discussions are presented to that fresh team at the judiciary. Our contributions could just make a huge difference. 

Meshak, I agree with you that e systems in organisations will call for people with competencies and skills. And this should contribute to a proper system in HR acquisition.

Let the debate continue. 

Rgds
Grace

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If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!

From: eadera at idrc.or.ke
To: ggithaiga at hotmail.com
CC: kictanet at lists.kictanet.or.ke
Date: Wed, 21 Sep 2011 13:27:11 +0300
Subject: RE: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?

Dear Grace,

Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the commitment to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”?

May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions?

I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. 
Edith 

From: kictanet-bounces+eadera=idrc.or.ke at lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke at lists.kictanet.or.ke] On Behalf Of Grace Githaiga
Sent: Wednesday, September 21, 2011 1:36 AM
To: Edith Adera
Cc: KICTAnet ICT Policy Discussions
Subject: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?

Good morning Good People

This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks.

This is day five of our discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa, a study conducted by International Records Management Trust (IRMT) and supported by IDRC . The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania

Today, we still focus on the second theme namely: Electronic Records and Citizens. This will be our focus also for tomorrow (Wednesday).

Under this theme, three issues were identified and today we look at the second issue namely that Judicial Processes are Affected by the Failure to Address Records Management Requirements

Consider this:
·         Have poor keeping of hard copies resulted in delays in the judicial process?
·         Is the keeping of electronic records going to reduce these delays?
·         Is information lost when digitization is taking place?
·         How best can the electronic records be managed to ensure their effective use?

Question
What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts?

Looking forward to more contributions today.
Rgds
Grace

-----------------------------------------------------------------------------------
If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!

Date: Mon, 19 Sep 2011 08:18:23 +0100
From: ngethe.kariuki2007 at yahoo.co.uk
Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?
To: ggithaiga at hotmail.com

Dear Grace, Listers,

Just for information.

1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS  was added in Chapter III. of CAP80.

2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld.

John Kariuki 

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