<html>
<head>
<style><!--
.hmmessage P
{
margin:0px;
padding:0px
}
body.hmmessage
{
font-size: 10pt;
font-family:Tahoma
}
--></style>
</head>
<body class='hmmessage'><div dir='ltr'>
Thanks Edith and Meshak for your great ideas.<BR>
<BR>
Edith, you raise a critical point. I think we will expect the 'disappearing' of files in courts to be a thing of the past. Or I am I being too ambitious? I remember during the Kenya IGF, PS Ndemo saying that already files are being saved in the cloud which would mean that the files would be safe.<BR>
<BR>
And on whether we have the judicial fraternity on the list, well I dont know but I assume they might be here but are silent. If you are one of them, could you kindly speak? :) Probably as a way forward, we should take on your point and ensure that our discussions are presented to that fresh team at the judiciary. Our contributions could just make a huge difference. <BR>
<BR>
Meshak, I agree with you that e systems in organisations will call for people with competencies and skills. And this should contribute to a proper system in HR acquisition.<BR>
<BR>
Let the debate continue. <BR>
<BR>
Rgds<BR>
Grace<BR>
<BR>
<BR>
-----------------------------------------------------------------------------------<BR>If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!<BR><BR> <BR>
<DIV>
<HR id=stopSpelling>
From: eadera@idrc.or.ke<BR>To: ggithaiga@hotmail.com<BR>CC: kictanet@lists.kictanet.or.ke<BR>Date: Wed, 21 Sep 2011 13:27:11 +0300<BR>Subject: RE: [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?<BR><BR>
<META name=Generator content="Microsoft SafeHTML">
<STYLE>
.ExternalClass .ecxshape
{;}
</STYLE>
<STYLE>
.ExternalClass p.ecxMsoNormal, .ExternalClass li.ecxMsoNormal, .ExternalClass div.ecxMsoNormal
{margin-bottom:.0001pt;font-size:12.0pt;font-family:"Times New Roman","serif";}
.ExternalClass a:link, .ExternalClass span.ecxMsoHyperlink
{color:blue;text-decoration:underline;}
.ExternalClass a:visited, .ExternalClass span.ecxMsoHyperlinkFollowed
{color:purple;text-decoration:underline;}
.ExternalClass p
{margin-right:0in;margin-left:0in;font-size:12.0pt;font-family:"Times New Roman","serif";}
.ExternalClass span.ecxEmailStyle18
{font-family:"Calibri","sans-serif";color:#1F497D;}
.ExternalClass .ecxMsoChpDefault
{font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;}
.ExternalClass div.ecxWordSection1
{page:WordSection1;}
</STYLE>
<DIV class=ecxWordSection1>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Dear Grace,</SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Re-engineering business processes and then taking into consideration how records are managed within this “reformed” electronic envt. is key. So records management needs to be seen within this integrated approach. Secondly, we need to interrogate the <B><U>commitment</U></B> to keeping records for dispensing justice – does it mean that “eFiles” will not disappear as they conveniently do in paper-based systems? This is a fundamental question that cuts to the core of the culture of impunity in the courts. What will it take for eRecords to contribute to fair delivery justice and do away with the culture of “lost files”?</SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">May I ask – do we have the judicial fraternity on the KICTANET list to follow and contribute to these discussions? If not, shouldn’t we get them on board in these discussions?</SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">I do hope that these discussions will reach the eyes and ears of the new team at the Judiciary. </SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt">Edith </SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Calibri','sans-serif'; COLOR: #1f497d; FONT-SIZE: 11pt"> </SPAN></P>
<DIV>
<DIV style="BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt">
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">From:</SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"> kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] <B>On Behalf Of </B>Grace Githaiga<BR><B>Sent:</B> Wednesday, September 21, 2011 1:36 AM<BR><B>To:</B> Edith Adera<BR><B>Cc:</B> KICTAnet ICT Policy Discussions<BR><B>Subject:</B> [kictanet] Day 5: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?</SPAN></P></DIV></DIV>
<P class=ecxMsoNormal> </P>
<DIV>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"><BR></SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Good morning Good People</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"><BR> <BR></SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">This is a repeat since we didnt get any contributions yesterday. Where are you listers? Where are listers from the other Eastern Africa countries? Please say something:)...Thanks.</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"><BR> </SPAN></P>
<DIV>
<DIV>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">This is day five of our discussion on <B><I>Aligning records management with ICT e-government and Freedom of Information in East Africa</I></B><I>, </I>a study conducted by International Records Management Trust (IRMT) and supported by IDRC <I>. </I>The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'"> </SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Today, we still focus on the second theme namely: <B>Electronic Records and Citizens. </B>This will be our focus also for tomorrow (Wednesday).</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'"> </SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Under this theme, three issues were identified and today we look at the second issue namely that</SPAN></B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Judicial Processes are Affected by the Failure to Address Records Management Requirements</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'"> </SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Consider this:</SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P style="TEXT-INDENT: -0.25in" class=ecxMsoNormal><SPAN style="FONT-FAMILY: Symbol">·</SPAN><SPAN style="FONT-SIZE: 7pt"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Have poor keeping of hard copies resulted in delays in the judicial process?</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P style="TEXT-INDENT: -0.25in" class=ecxMsoNormal><SPAN style="FONT-FAMILY: Symbol">·</SPAN><SPAN style="FONT-SIZE: 7pt"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Is the keeping of electronic records going to reduce these delays?</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P style="TEXT-INDENT: -0.25in" class=ecxMsoNormal><SPAN style="FONT-FAMILY: Symbol">·</SPAN><SPAN style="FONT-SIZE: 7pt"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Is information lost when digitization is taking place?</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P style="TEXT-INDENT: -0.25in" class=ecxMsoNormal><SPAN style="FONT-FAMILY: Symbol">·</SPAN><SPAN style="FONT-SIZE: 7pt"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">How best can the electronic records be managed to ensure their effective use?</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'"> </SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><B><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Question</SPAN></B><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">What steps could be taken to ensure records management inputs to computerization and digitization projects in the courts?</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'"> </SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Looking forward to more contributions today.</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Rgds</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'">Grace</SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'"> </SPAN><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"></SPAN></P>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"><BR> <BR>-----------------------------------------------------------------------------------<BR>If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!<BR><BR> </SPAN></P>
<DIV>
<DIV style="TEXT-ALIGN: center" class=ecxMsoNormal align=center><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">
<HR id=ecxstopSpelling align=center SIZE=2 width="100%">
</SPAN></DIV>
<P style="MARGIN-BOTTOM: 12pt" class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt">Date: Mon, 19 Sep 2011 08:18:23 +0100<BR>From: <A href="mailto:ngethe.kariuki2007@yahoo.co.uk">ngethe.kariuki2007@yahoo.co.uk</A><BR>Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?<BR>To: <A href="mailto:ggithaiga@hotmail.com">ggithaiga@hotmail.com</A></SPAN></P>
<DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black">Dear Grace, Listers,</SPAN></P></DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black">Just for information.</SPAN></P></DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black">1. In the case of Kenya The Evidence Act,Cap.80 was amended vide CAP411A, to include electronic records and PART VII-ELECTRONIC RECORDS was added in Chapter III. of CAP80.</SPAN></P></DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black"> </SPAN></P></DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black">2. Going forward, there will be need for FOI and Data Protection legislation, the latter being critical in ensuring that personal data held by authorities is accurate and that the data subject right to correct erroneous information is upheld.</SPAN></P></DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black"> </SPAN></P></DIV>
<DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black">John Kariuki </SPAN></P></DIV>
<DIV>
<DIV>
<DIV style="TEXT-ALIGN: center; BACKGROUND: white" class=ecxMsoNormal align=center><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt">
<HR align=center SIZE=1 width="100%">
</SPAN></DIV>
<P style="BACKGROUND: white" class=ecxMsoNormal><SPAN style="COLOR: black"> </SPAN></P></DIV></DIV></DIV></DIV></DIV>
<P class=ecxMsoNormal><SPAN style="FONT-FAMILY: 'Tahoma','sans-serif'; FONT-SIZE: 10pt"><BR>_______________________________________________ kictanet mailing list <A href="mailto:kictanet@lists.kictanet.or.ke">kictanet@lists.kictanet.or.ke</A> <A href="http://lists.kictanet.or.ke/mailman/listinfo/kictanet" target=_blank>http://lists.kictanet.or.ke/mailman/listinfo/kictanet</A> Unsubscribe or change your options at <A href="http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com" target=_blank>http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com</A> The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development. KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.</SPAN></P></DIV></DIV></DIV></DIV> </div></body>
</html>