[kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?

[Kerubo Ombati]

hi Listers,

in brief response to today's question:

   - i do not think that electronic records are more secure than hard copy
   records because they are more readily available to many people and are more
   easily subject to manipulation
   - as far as maintaining originality of the records when digitizing,the
   easiest way to do this is by scanning because physical input results in
   errors
   - The Planning required to ensure the originality of records are
   maintained is first and foremost to task only one body/institution with the
   exclusive mandate of digitizing records to avoid overlaps and for the sake
   of accountability



On Mon, Sep 19, 2011 at 2:09 AM, Grace Githaiga <ggithaiga at hotmail.com>wrote:

>  Good morning Listers
>
>
>
> This is day four of our discussion on *Aligning records management with
> ICT e-government and Freedom of Information in East Africa**, *a study
> conducted by International Records Management Trust (IRMT) and supported by
> IDRC *. *The study covered five Eastern African Countries namely Kenya,
> Rwanda, Uganda, Burundi and Tanzania******
>
> ** **
>
> Today, we move on to the second theme namely: *Electronic Records and
> Citizens. *This will be our focus for today, tomorrow and Wednesday.****
>
> * *
>
> *Under this theme, three issues were identified. They are:*
>
> 1.    Records Management Controls Protect Records as Evidence: erroneous
> information can become ‘authoritative’ source in the absence of original
> records.****
>
> 2.    Judicial processes are affected by the failure to address records
> management requirements.****
>
> 3.    Evidentiary value of electronic records: relying on electronic
> records before the law recognizes them as evidence put government and
> citizens at risk. If electronic records are to have value as evidence, the
> laws of evidence need to be reformed.****
>
> ** **
>
> Let us focus on our first concern: *Records Management Controls Protect
> Records as Evidence: erroneous information can become ‘authoritative’ source
> in the absence of original records.*
>
> ** **
>
> *Consider this:*
>
> Are electronic records more secure than hard copy records?****
>
> How can governments ensure that security is maintained when digitizing
> records?****
>
> How can governments ensure that originality of records is maintained when
> digitizing records?****
>
> What planning is needed to ensure that digitized records are secure and
> retain their originality?****
>
> ** **
>
> *Question*
>
> How can the risks of overlooking records management issues during
> computerisation be highlighted to senior management within government?
>
> Have a great week.
> Grace
>
>
>
>
> -----------------------------------------------------------------------------------
> If you have the strength to survive, you have the power to succeed. Life is
> all about choices we make depending upon the situation we are in. Go forth
> and rule the World!
>
>
>  ------------------------------
> Date: Fri, 16 Sep 2011 12:16:46 +0300
> Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management
> with ICT e-government and Freedom of Information in East Africa/ Where are
> you Listers?
> From: murigi.muraya at gmail.com
> To: ggithaiga at hotmail.com
> CC: kictanet at lists.kictanet.or.ke
>
> Grace,
>
> What if there are no positive answers to the questions?
>
>  The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion
> or motivation) to deliver service / solutions after we get government
> contracts. Could be the political process wears out companies that tough it
> out.
>
> It is almost criminal for software / solutions to not be deployed 2-3 years
> after being procured.
>
> For those of you in government who cannot get ENOUGH training done or who
> cannot retain staff after training them, there is hope online.
> It is not sufficient but it is better than nothing..
>
> Oracle Information Management Architecture Masterclass..
> http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related
>
> This is world class stuff for world class software the government has
> already invested in :)
>
>
>
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