hi Listers,<br><br>in brief response to today's question:<br><ul><li>i do not think that electronic records are more secure than hard copy records because they are more readily available to many people and are more easily subject to manipulation</li>
<li>as far as maintaining originality of the records when digitizing,the easiest way to do this is by scanning because physical input results in errors</li><li>The Planning required to ensure the originality of records are maintained is first and foremost to task only one body/institution with the exclusive mandate of digitizing records to avoid overlaps and for the sake of accountability<br>
</li></ul><br><br><div class="gmail_quote">On Mon, Sep 19, 2011 at 2:09 AM, Grace Githaiga <span dir="ltr"><<a href="mailto:ggithaiga@hotmail.com">ggithaiga@hotmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
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<p style="margin:0in 0in 0pt"><span><font size="3">Good morning Listers</font></span></p>
<p style="margin:0in 0in 0pt"><span><font size="3"></font></span> </p>
<p style="margin:0in 0in 0pt"><span><font size="3">This is day four of our discussion on <b><i>Aligning records management with ICT e-government and Freedom of Information in East Africa</i></b><i>, </i>a study conducted by International Records Management Trust (IRMT) and supported by IDRC <i>. </i>The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania<u></u><u></u><u></u></font></span></p>
<p style="margin:0in 0in 0pt"><span><u></u><font size="3"> </font><u></u></span></p>
<p style="margin:0in 0in 0pt"><span><font size="3">Today, we move on to the second theme namely: <b>Electronic Records and Citizens. </b>This will be our focus for today, tomorrow and Wednesday.<u></u><u></u></font></span></p>
<p style="margin:0in 0in 0pt"><b><span><u></u><font size="3"> </font><u></u></span></b></p>
<p style="margin:0in 0in 0pt"><b><span><font size="3">Under this theme, three issues were identified. They are:<u></u><u></u></font></span></b></p>
<p style="margin:0in 0in 0pt 0.5in"><span><span><font size="3">1.</font><span style="font:7pt 'Times New Roman'"> </span></span></span><font size="3"><span style="color:#2a2a2a">Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.</span><span><u></u><u></u></span></font></p>
<p style="margin:0in 0in 0pt 0.5in"><span><span><font size="3">2.</font><span style="font:7pt 'Times New Roman'"> </span></span></span><font size="3"><span style="color:#2a2a2a">Judicial processes are affected by the failure to address records management requirements.</span><span><u></u><u></u></span></font></p>
<p style="margin:0in 0in 0pt 0.5in"><span><span><font size="3">3.</font><span style="font:7pt 'Times New Roman'"> </span></span></span><font size="3"><span style="color:#2a2a2a">Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed.</span><span><u></u><u></u></span></font></p>
<p style="margin:0in 0in 0pt"><span><u></u><font size="3"> </font><u></u></span></p>
<p style="margin:0in 0in 0pt"><span><font size="3">Let us focus on our first concern: <b><span style="color:#2a2a2a">Records Management Controls Protect Records as Evidence: erroneous information can become ‘authoritative’ source in the absence of original records.</span><u></u><u></u></b></font></span></p>
<p style="margin:0in 0in 0pt"><span><u></u><font size="3"> </font><u></u></span></p>
<p style="margin:0in 0in 0pt"><b><span><font size="3">Consider this:<u></u><u></u></font></span></b></p>
<p style="margin:0in 0in 0pt"><span><font size="3">Are electronic records more secure than hard copy records?<u></u><u></u></font></span></p>
<p style="margin:0in 0in 0pt"><span><font size="3">How can governments ensure that security is maintained when digitizing records?<u></u><u></u></font></span></p>
<p style="margin:0in 0in 0pt"><span><font size="3">How can governments ensure that originality of records is maintained when digitizing records?<u></u><u></u></font></span></p>
<p style="margin:0in 0in 0pt"><span><font size="3">What planning is needed to ensure that digitized records are secure and retain their originality?<u></u><u></u></font></span></p>
<p style="margin:0in 0in 0pt"><span><u></u><font size="3"> </font><u></u></span></p>
<p style="margin:0in 0in 0pt"><b><span><font size="3">Question<u></u><u></u></font></span></b></p>
<p style="margin:0in 0in 0pt"><span><font size="3">How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government?</font></span></p>
<span><font size="3"></font></span> <br>
<span><font size="3">Have a great week.</font></span><br>
<span><font size="3">Grace</font></span><br>
<p style="margin:0in 0in 0pt"><br> <br>-----------------------------------------------------------------------------------<br>If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!<br>
<br> </p>
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<hr>
Date: Fri, 16 Sep 2011 12:16:46 +0300<br>Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?<br>From: <a href="mailto:murigi.muraya@gmail.com" target="_blank">murigi.muraya@gmail.com</a><br>
To: <a href="mailto:ggithaiga@hotmail.com" target="_blank">ggithaiga@hotmail.com</a><br>CC: <a href="mailto:kictanet@lists.kictanet.or.ke" target="_blank">kictanet@lists.kictanet.or.ke</a><br><br>Grace,
<div><br></div>
<div>What if there are no positive answers to the questions?</div>
<div><br></div>
<div>
<div>The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion or motivation) to deliver service / solutions after we get government contracts. Could be the political process wears out companies that tough it out.</div>
<div><br></div>
<div>It is almost criminal for software / solutions to not be deployed 2-3 years after being procured. </div>
<div><br></div>
<div>For those of you in government who cannot get ENOUGH training done or who cannot retain staff after training them, there is hope online.</div></div>
<div>It is not sufficient but it is better than nothing..</div>
<div><br></div>
<div>Oracle Information Management Architecture Masterclass.. <a href="http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related" target="_blank">http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related</a></div>
<div><br></div>
<div>This is world class stuff for world class software the government has already invested in :)</div>
<div><br></div>
<div><br></div></div> </div></div>
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