[kictanet] Day 1: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa

[Solomon Mbũrũ Kamau]

It is imperative for the government, the main custodian of all reorrds
in Kenya, to have a properly constituted sata management system. This
is so because such record would be used in proper planning at the
governance level. For example, we are moving towards counties as the
unit of devolution, but it's practically impossible to determine the
plac where the county headquarter should be based; because each side
has a legitimate reason based on high population etc.
A coordinated records management would be essential for determining
the provision of social amenities to the population.
The KNBS, collects data specifically for statistics purposes then
relevant ministries built up on in the general provision of services
that touch on them.
However, this in most cases, does not cater for what the private
bodies/organizations do in data collection. e.g. private health firms
etc.
I also concur with "Brainac's" statements.

On 12/09/2011, [ Brainiac ] <arebacollins at gmail.com> wrote:
> This couldnt have come at a better time and in lieu of conversation with the
> PS on progress made with the company registry, I believe input in this would
> help a lot if adopted.
>
> My contribution:
>
> There is not one government agency taking responsibility (and cue) for
> records management. as a result it has inherently been left to the
> individual ICT departments in the various points of data capture to decide
> on the appropriate methods, policies and design of the information capture,
> a somewhat counter productive situation since there is no effective way of
> leveraging all this information.
>
> My suggestion would be to have a legally legitimate (and mandatory) organ
> tasked with handling data (and Data only). This would be tasked with
> designing a system to handle Data and calls to the database and develop the
> API which can be shared with system developers and integrators at the
> various levels.
>
> This i believe would work well with the current structure since information
> would be centralized and the means of accessing this retained as current or
> with slight modification.
>
> On Mon, Sep 12, 2011 at 12:46 AM, Grace Githaiga
> <ggithaiga at hotmail.com>wrote:
>
>>
>>  Dear Listers******
>>
>>  ****
>>
>> Greetings. ****
>>
>>  ****
>>
>> Further to last week's announcement, today we commence the  e-discussion
>> on *Aligning records management with ICT e-government and Freedom of
>> Information in East Africa**, *a study conducted by International Records
>> Management Trust (IRMT) and supported by IDRC *. *The study covered five
>> Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and
>> Tanzania
>> (findings attached). ****
>>
>>
>> For today, tomorrow and Wednesday, we will focus at issues of *Planning
>> for Records Management Requirements in ICT systems.*****
>>
>>
>> Three main concerns are identified under this theme. And today, we focus
>> on
>> the first concern namely:  *Lack of planning for records management
>> requirements in ICT systems*. ****
>>
>>  ****
>>
>> To guide in our thoughts on this concern, lets consider the following: ***
>> *
>>
>> ** **
>>
>> ·         Is there an effective policy/plan for records management
>> requirements in ICT systems in governments?****
>>
>> ·         What systems if any are used by governments for records
>> management? ****
>>
>> ·         Is there a body/institution tasked with ICT record management
>> for governments?****
>>
>> * *
>>
>> *Today’s Question*
>>
>> How can governments address this problem of *Lack of planning for records
>> management requirements in ICT systems*?****
>>
>> ** **
>>
>>  We look forward to hearing from listers from all the five countries.
>>
>>
>>
>> Have a great monday.
>>
>> Rgds
>>
>> ** **
>>
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>
>
>
> --
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>
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