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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal style='text-autospace:none'><u><span style='font-family:"Calibri","sans-serif"'>Standards</span></u><span style='font-family:"Calibri","sans-serif"'> for records management are key to ensuring people DON’T keep records in whatever format they wish!!! What constitutes international best practice standards for records keeping? Does Kenya have this in place? What are the gaps? If Wamukoya and his team could point out the main gaps for the case of Kenya – we can then begin to make progress towards rectifying the situation. I agree with Harry for suggesting a structure face to face with clear action plan for moving forward to correct the problems.<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'>Gaitho, “proactive disclosure” may be the way to go for some of these important pieces of information – that may not be classified as “in the interest of national security”. For e.g. Canada has proactive disclosure on 1) the travel and hospitality expenses of senior government officials and the legislation requires that these are published on the websites of the corporations; 2)</span><span style='font-family:"Calibri","sans-serif";color:black'> <span lang=EN>contracts entered into by the Government for amounts over $10,000 (with only limited exceptions such as national security);</span></span><span lang=EN style='font-family:"Calibri","sans-serif"'> </span><span style='font-family:"Calibri","sans-serif"'>3) position reclassifications etc etc. <o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'>According to Lit, the main areas to consider when dealing with FOI include:<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-family:"Calibri","sans-serif"'>• </span></b><span style='font-family:"Calibri","sans-serif"'>FOI response process/system<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-family:"Calibri","sans-serif"'>• </span></b><span style='font-family:"Calibri","sans-serif"'>Costs of compliance<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-family:"Calibri","sans-serif"'>• </span></b><span style='font-family:"Calibri","sans-serif"'>Time spent processing requests and<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'>backlogs<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-family:"Calibri","sans-serif"'>• </span></b><span style='font-family:"Calibri","sans-serif"'>FOI training and awareness for public<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><span style='font-family:"Calibri","sans-serif"'>authorities<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-family:"Calibri","sans-serif"'>• </span></b><span style='font-family:"Calibri","sans-serif"'>Senior management’s role<o:p></o:p></span></p><p class=MsoNormal style='text-autospace:none'><b><span style='font-family:"Calibri","sans-serif";color:red'>• </span></b><b><span style='font-family:"Calibri","sans-serif";color:red'>Recordkeeping as key to FOI’s<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Calibri","sans-serif";color:red'>success</span></b><b><span style='font-family:"Calibri","sans-serif";color:red'><o:p></o:p></span></b></p><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";color:#1F497D'>Records management again is KEY!<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Macharia Gaitho [mailto:mgaitho@ke.nationmedia.com] <br><b>Sent:</b> Tuesday, October 25, 2011 5:43 PM<br><b>To:</b> Edith Adera<br><b>Cc:</b> KICTAnet ICT Policy Discussions<br><b>Subject:</b> RE: [kictanet] Freedom of Information laws and records management/More questions<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Dear Listers,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>We are still mixing up two quite separate issues. The librarians and archivists and registry clerks will store their records in whatever formats they find most suitable. That is maybe a technical challenge. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Some of us are more concerned about Freedom of Information as a basic right. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>If, for instance, I wanted records from the Communications Commission of Kenya on idle broadcast licenses and frequencies hoarded by briefcase operators, or information from the Dept of Defense on corrupt contract establishing Project Nexus, I should not turned away on ground that I am too thick to make use of the information. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Macharia<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> kictanet-bounces+mgaitho=nation.co.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+mgaitho=nation.co.ke@lists.kictanet.or.ke] <b>On Behalf Of </b>Edith Adera<br><b>Sent:</b> Tuesday, October 25, 2011 5:30 PM<br><b>To:</b> Macharia Gaitho<br><b>Cc:</b> KICTAnet ICT Policy Discussions<br><b>Subject:</b> Re: [kictanet] Freedom of Information laws and records management/More questions<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>The challenge should be thrown to Bwana Ndemo/ICT Board/e-Government Secretariat to host such a forum…and soon. Any seconders?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Edith<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+eadera=idrc.or.ke@lists.kictanet.or.ke] <b>On Behalf Of </b>Harry Delano<br><b>Sent:</b> Tuesday, October 25, 2011 5:42 PM<br><b>To:</b> Edith Adera<br><b>Cc:</b> KICTAnet ICT Policy Discussions<br><b>Subject:</b> Re: [kictanet] Freedom of Information laws and records management/More questions<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>Grace,</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>Based on what I have seen on this list to date, I think if we are to accord this very important topic</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>the magnitude it deserves, we may need a much more larger, multi-stakeholder forum to tackle</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>information management. Perhaps we can dub it "Information Value chain management for</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>socio-economic and political development". </span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>Then this way, we can tap some of the progressive minds we have in this country, including our</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>very own PS to help us put into sharp focus a more "Knowledge-based" society that will drive</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>forward a "Knowledge-based Economy/Socio-Political agenda"</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>We need to scale this to a level at which we can start seeing action and realizing clearly laid-out</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>objectives going forward. Stakeholders really need to stand out and be counted.</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>My final take..</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'>Harry</span><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><o:p> </o:p></span></p><div class=MsoNormal align=center style='text-align:center'><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><hr size=2 width="100%" align=center></span></div><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> kictanet-bounces+harry=comtelsys.co.ke@lists.kictanet.or.ke [mailto:kictanet-bounces+harry=comtelsys.co.ke@lists.kictanet.or.ke] <b>On Behalf Of </b>Grace Githaiga<br><b>Sent:</b> Monday, October 24, 2011 12:53 AM<br><b>To:</b> harry@comtelsys.co.ke<br><b>Cc:</b> kictanet@lists.kictanet.or.ke<br><b>Subject:</b> Re: [kictanet] Freedom of Information laws and records management/More questions<o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Great ideas Wamukoya and Dr. Ndemo<br> <br>Wamukoya, you raise the same concern that Dr Ndemo raised earlier in this discussion on how we manage information. The question that still remains unanswered is: <strong><span style='font-family:"Tahoma","sans-serif"'>In what formats should this information be stored in?</span></strong><br> <br>I agree with you on the need for institutions to have proper structures of managing information and I have in mind institutions such as the Judiciary and the Ministry of Lands. You are on spot on the need for government bodies to have a systematic approach towards information management. This question needsd further discussion: <strong><span style='font-family:"Tahoma","sans-serif"'>How do we incorporate records management into discussions about ICT development, e-government and development general</span></strong>ly?<br> <br>Dr. Ndemo, in your contribution, you provide this vital information that the government is already working on data standards for the open data. Could you kindly provide more information on the process, and for example can people (read listers) make input? <br> <br>You raise the issue that there is need for apps that will make it easier for the public to navigate through and find information they are looking for. <strong><span style='font-family:"Tahoma","sans-serif"'>Are you tapping on local talent say from the ihub?</span></strong><br> <br>Listers, please feel free to discuss these questions and those that have been raised in this debate <em><span style='font-family:"Tahoma","sans-serif"'>on aligning records management with ICT e-government and freedom of information,</span></em> that you feel need elaboration. In the meantime we will start putting together points that have emerged and share once we complete compiling. <br> <br>Have a great week.<br> <br>Rgds<br>GG<br> <br><br><br> <br>-----------------------------------------------------------------------------------<br>If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!<br><br> <o:p></o:p></span></p><div><div class=MsoNormal align=center style='text-align:center'><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'><hr size=2 width="100%" align=center></span></div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>Date: Sat, 22 Oct 2011 08:03:54 +0100<br>From: <a href="mailto:jwamukoya1@yahoo.com">jwamukoya1@yahoo.com</a><br>Subject: Re: [kictanet] Freedom of Information laws and records management/More questions raised by Dr Ndemo and Harry Delano<br>CC: <a href="mailto:kictanet@lists.kictanet.or.ke">kictanet@lists.kictanet.or.ke</a><br>To: <a href="mailto:ggithaiga@hotmail.com">ggithaiga@hotmail.com</a><o:p></o:p></span></p><div><div><p class=MsoNormal style='background:white'><span style='color:black'>Thanks Dr. Ndemo for your thoughts.It is true that organizations public as well as private need to manage their information as well as records well enough that citizens can have access to quality information that will enable them ascertain their various rights. This will require a more systematic approach in the way we automate our registries to ensure provision of quality information. Currently, government efforts in various information sectors such as ICT, e-Government, Records Management and FOI are disjointed and not adequately coordinated. Professionals in each sector are doing their own thing without paying attention to what is happenning in other sectors. We can certainly take this country places by having in place a more systematic and integrated approach towards information management with more attention being paid to standards. <o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'>Have a good day.<o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'>Justus<o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p></div><div><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p></div><p class=MsoNormal style='background:white'><span style='color:black'><o:p> </o:p></span></p><div><div><div class=MsoNormal align=center style='text-align:center;background:white'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'><hr size=1 width="100%" align=center></span></div><p class=MsoNormal style='margin-bottom:12.0pt;background:white'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>From:</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> "bitange@jambo.co.ke" <bitange@jambo.co.ke><br><b>To:</b> justus wamukoya <jwamukoya1@yahoo.com><br><b>Cc:</b> "kictanet@lists.kictanet.or.ke" <kictanet@lists.kictanet.or.ke><br><b>Sent:</b> Friday, 21 October 2011, 21:05<br><b>Subject:</b> Re: [kictanet] Freedom of Information laws and records management/More questions raised by Dr Ndemo and Harry Delano</span><span style='color:black'><o:p></o:p></span></p><div id=ecxyiv804789195><div><p class=MsoNormal style='margin-bottom:12.0pt;background:white'><span style='color:black'>Justus,<br>You are right. The Government actually is a head in this endeavor considering the fact that most registries would be digitized before the law is in place. On open data we are working on data standards. We need more apps to make it easier for the public to navigate through and find what they want.<br><br>People generally would need information that affects their day to day life. Personally I would need more data or information from utilities. Here we shall need for example smart grid so that I can understand my energy consumption. I need to verify what KPLC or City Council bill me. I need to compare what my physician charges me. I need the hospital to itemise their billing. This is where we shall have a problem since most of these organization have no idea what the impact of access to information is all a bout.<br><br>Soon on open data we post school performaces and qualification of teachers. This will help provide better analtics on why some schools or students perform better than others.<br><br>We simply have to have all the information in digital format. It will be easier to manage the databases and create more software development jobs. Digital records are easier to manage, search and greater sharing of information.<br><br><br>Ndemo.<o:p></o:p></span></p></div></div></div></div></div></div></div><p><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";color:blue'>DISCLAIMER: The information contained in or accompanying this e-mail is intended for the use of the stated recipient only. It may contain confidential, proprietary or legally privileged information. No confidentiality or privilege is waived or lost by any mistransmission. If you receive this message in error, please immediately delete it and all copies of it from your system, destroy any hard copies of it and notify the sender. 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