<html><body><div style="color:#000; background-color:#fff; font-family:times new roman, new york, times, serif;font-size:12pt"><div><span>Dear Listers,</span></div><div><span>As we discuss this important subject please review the following documents:</span></div><div><br></div><div><span><br></span></div><div><span>1.Public Archives and Documentation Service Act (Cap 19,Laws of Kenya)</span></div><div><span>2.The Kenya National Archives and Documentation Service.</span></div><div><span>3. The role of the Public Archives Advisory Council.</span></div><div>4. The Statistics Act 2006</div><div>5. The Government Code of Regulations(Revision 1992) giving guidelines on the publication of documents.</div><div>6. The Manual on records management issued to all government departments by the Kenya National Archives and Documentation Service.</div><div>7. The Records Disposal Act(Cap 14,Laws of Kenya).</div><div><br></div><div>There may be other relevant documents
such as the Government Financial Regulations regarding the management of accounts documents, Registered Land Act (Cap 300) regarding land records and even others regarding disposal of personnel records.</div><div><br></div><div><br></div><div>Best wishes,</div><div><br></div><div>John Kariuki</div><div><br></div><div><br></div><div style="font-size: 12pt; font-family: 'times new roman', 'new york', times, serif; "><div style="font-size: 12pt; font-family: 'times new roman', 'new york', times, serif; "><font size="2" face="Arial"><hr size="1"><b><span style="font-weight:bold;">From:</span></b> Grace Githaiga <ggithaiga@hotmail.com><br><b><span style="font-weight: bold;">To:</span></b> ngethe.kariuki2007@yahoo.co.uk<br><b><span style="font-weight: bold;">Cc:</span></b> KICTAnet ICT Policy Discussions <kictanet@lists.kictanet.or.ke><br><b><span style="font-weight: bold;">Sent:</span></b> Monday, 12 September 2011, 0:46<br><b><span
style="font-weight: bold;">Subject:</span></b> [kictanet] Day 1: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa<br></font><br><div id="yiv223429552">
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<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; ">Dear Listers</span><span style="font-size: 10pt; font-family: sans-serif; "></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; "> </span><span style="font-size: 10pt; font-family: sans-serif; "></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; ">Greetings. </span><span style="font-size: 10pt; font-family: sans-serif; "></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; "> </span><span style="font-size: 10pt; font-family: sans-serif; "></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; ">Further to last week's announcement, today we commence the e-discussion on <b><i>Aligning records management with ICT e-government and Freedom of Information in East Africa</i></b><i>, </i>a study conducted by International Records Management Trust (IRMT) and supported by IDRC <i>. </i>The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). </span><span style="font-size: 10pt; font-family: sans-serif; "></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; "> <br>For today, tomorrow and Wednesday, we will focus at issues of <b>Planning for Records Management Requirements in ICT systems.</b></span><span style="font-size: 10pt; font-family: sans-serif; "></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; "><br><span style="COLOR:black;">Three main concerns are identified under this theme. And today, we focus on the first concern namely: <b style="">Lack of planning for records management requirements in ICT systems</b>. </span></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; "> </span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; "><span style="">To guide in our thoughts on this concern, lets consider the following: </span></span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="color: black; font-size: 10pt; font-family: sans-serif; "> </span></div>
<div style="MARGIN:0in 0in 0pt 0.25in;" class="yiv223429552MsoListParagraph"><span style="color: black; font-size: 10pt; font-family: Symbol; "><span style="">·<span style="FONT:7pt 'Times New Roman';"> </span></span></span><span style="color: black; font-size: 10pt; font-family: sans-serif; ">Is there an effective policy/plan for records management requirements in ICT systems in governments?</span></div>
<div style="MARGIN:0in 0in 0pt 0.25in;" class="yiv223429552MsoListParagraph"><span style="color: black; font-size: 10pt; font-family: Symbol; "><span style="">·<span style="FONT:7pt 'Times New Roman';"> </span></span></span><span style="color: black; font-size: 10pt; font-family: sans-serif; ">What systems if any are used by governments for records management? </span></div>
<div style="MARGIN:0in 0in 0pt 0.25in;" class="yiv223429552MsoListParagraph"><span style="color: black; font-size: 10pt; font-family: Symbol; "><span style="">·<span style="FONT:7pt 'Times New Roman';"> </span></span></span><span style="color: black; font-size: 10pt; font-family: sans-serif; ">Is there a body/institution tasked with ICT record management for governments?</span></div>
<div style="MARGIN:0in 0in 10pt;" class="yiv223429552MsoNormal"><b style=""><span style="line-height: 115%; color: black; font-size: 10pt; font-family: sans-serif; "> </span></b></div>
<div style="MARGIN:0in 0in 10pt;" class="yiv223429552MsoNormal"><b style=""><span style="line-height: 115%; color: black; font-size: 10pt; font-family: sans-serif; ">Today’s Question</span></b></div>
<div style="MARGIN:0in 0in 10pt;" class="yiv223429552MsoNormal"><span style="line-height: 115%; color: black; font-size: 10pt; font-family: sans-serif; ">How can governments address this problem of <b style="">Lack of planning for records management requirements in ICT systems</b>?</span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; "> </span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; "> We look forward to hearing from listers from all the five countries.</span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; "></span> </div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; ">Have a great monday.</span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; ">Rgds</span></div>
<div style="LINE-HEIGHT:normal;MARGIN:0in 0in 0pt;" class="yiv223429552MsoNormal"><span style="font-size: 10pt; font-family: sans-serif; "> </span></div></div> </div>
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