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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Dear Listers</SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Greetings. </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"> </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Further to last week's announcement, today we commence the e-discussion on <B><I>Aligning records management with ICT e-government and Freedom of Information in East Africa</I></B><I>, </I>a study conducted by International Records Management Trust (IRMT) and supported by IDRC <I>. </I>The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania (findings attached). </SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"> <BR>For today, tomorrow and Wednesday, we will focus at issues of <B>Planning for Records Management Requirements in ICT systems.</B></SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><BR><SPAN style="COLOR: black">Three main concerns are identified under this theme. And today, we focus on the first concern namely: <B style="mso-bidi-font-weight: normal">Lack of planning for records management requirements in ICT systems</B>. </SPAN><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"> <o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt"><SPAN style="mso-spacerun: yes">To guide in our thoughts on this concern, lets consider the following: </SPAN><o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt"><o:p> </o:p></SPAN></P>
<P style="TEXT-INDENT: -0.25in; MARGIN: 0in 0in 0pt 0.25in; mso-list: l0 level1 lfo1" class=MsoListParagraph><SPAN style="FONT-FAMILY: Symbol; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"><SPAN style="mso-list: Ignore">·<SPAN style="FONT: 7pt 'Times New Roman'"> </SPAN></SPAN></SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt">Is there an effective policy/plan for records management requirements in ICT systems in governments?<o:p></o:p></SPAN></P>
<P style="TEXT-INDENT: -0.25in; MARGIN: 0in 0in 0pt 0.25in; mso-list: l0 level1 lfo1" class=MsoListParagraph><SPAN style="FONT-FAMILY: Symbol; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"><SPAN style="mso-list: Ignore">·<SPAN style="FONT: 7pt 'Times New Roman'"> </SPAN></SPAN></SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt">What systems if any are used by governments for records management? <o:p></o:p></SPAN></P>
<P style="TEXT-INDENT: -0.25in; MARGIN: 0in 0in 0pt 0.25in; mso-list: l0 level1 lfo1" class=MsoListParagraph><SPAN style="FONT-FAMILY: Symbol; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol"><SPAN style="mso-list: Ignore">·<SPAN style="FONT: 7pt 'Times New Roman'"> </SPAN></SPAN></SPAN><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt">Is there a body/institution tasked with ICT record management for governments?<o:p></o:p></SPAN></P>
<P style="MARGIN: 0in 0in 10pt" class=MsoNormal><B style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p> </o:p></SPAN></B></P>
<P style="MARGIN: 0in 0in 10pt" class=MsoNormal><B style="mso-bidi-font-weight: normal"><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Today’s Question<o:p></o:p></SPAN></B></P>
<P style="MARGIN: 0in 0in 10pt" class=MsoNormal><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Arial','sans-serif'; COLOR: black; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">How can governments address this problem of <B style="mso-bidi-font-weight: normal">Lack of planning for records management requirements in ICT systems</B>?<o:p></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p> </o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"> We look forward to hearing from listers from all the five countries.</SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"></SPAN> </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Have a great monday.</SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'">Rgds</SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="FONT-FAMILY: 'Arial','sans-serif'; FONT-SIZE: 10pt; mso-fareast-font-family: 'Times New Roman'"><o:p> </o:p></SPAN></P></DIV> </div></body>
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