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<DIV dir=ltr><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">Dear Listers</SPAN></DIV>
<DIV dir=ltr><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> </DIV>
<DIV dir=ltr><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">Greetings. </SPAN></DIV>
<DIV dir=ltr><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> </DIV>
<DIV dir=ltr><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">Kictanet will hold a 10 day e-discussion on <EM>Aligning records management with ICT e-government and Freedom of Information in East Africa, </EM>a study conducted by International Records Management Trust (IRMT) and supported by IDRC <EM>. </EM>The study covered five Eastern African Countries namely Kenya, Rwanda, Uganda, Burundi and Tanzania. </SPAN></DIV>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> <BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">The findings are categories under three broad themes namely:</SPAN><BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> <BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><STRONG>1. <FONT face=Calibri>Planning for Records Management Requirements in ICT systems,</FONT></STRONG></SPAN><BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><STRONG>2. <FONT face=Calibri>Electronic Records and Citizens, and</FONT></STRONG></SPAN><BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><STRONG>3. <FONT face=Calibri>Freedom of Information and Records Management.</FONT></STRONG></SPAN><BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> <BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">Under each theme, three main concerns are identified as follows:</SPAN><BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"> <BR></SPAN>
<P dir=ltr><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">1.<STRONG> <FONT face=Calibri>Planning for Records Management Requirements in ICT systems</FONT></STRONG></SPAN></P><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">
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<LI>
<DIV style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Lack of planning for records management requirements in ICT systems,</FONT></DIV></LI>
<LI>
<DIV style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Lack of planning for records management functionality in ICT systems,</FONT></P></DIV></LI>
<LI>
<DIV style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Consequences of the lack of planning for coordinated records management across systems.</FONT></P></FONT></DIV></LI></UL></DIV></SPAN>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> <BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">2.<STRONG> <FONT face=Calibri>Electronic Records and Citizens</FONT></STRONG></SPAN><BR>
<UL>
<LI><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt; mso-outline-level: 1" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Records Management Controls Protect Records as Evidence: erroneous information can become �authoritative� source in the absence of original records.</FONT></SPAN></P></SPAN></LI>
<LI><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri><?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" /><o:p>
<P style="TEXT-ALIGN: justify; LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Judicial processes are affected by the failure to address records management requirements.</FONT></SPAN></P></o:p></FONT></SPAN></SPAN></LI>
<LI><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri><o:p><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri><o:p>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri; mso-bidi-font-family: Calibri"><FONT face=Calibri>Evidentiary value of electronic records: relying on electronic records before the law recognizes them as evidence put government and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed.</FONT></SPAN></P></o:p></FONT></SPAN>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></o:p></FONT></SPAN><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><o:p><FONT face=Calibri> </FONT></o:p></SPAN></P></SPAN></LI></UL>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></SPAN> <BR>
<SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">3. <FONT face=Calibri><STRONG>Freedom of Information and Records Management</STRONG></FONT></SPAN><BR>
<UL>
<LI><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Misconception of FOI in East Africa,</FONT></P></SPAN></LI>
<LI><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Inconsistence between Acts of Parliament, </FONT></P></SPAN></LI>
<LI><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal>Record Keeping for freedom of information.</P></SPAN></LI></UL><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA">
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal> </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal>The e-discussion will start next week on monday September 12, and will end on September 23, 2011.</P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal> </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal> Attached please find three papers for each them. They are 3 pages each. </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal> </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal>We look forward to another lively debate from listers not just from Kenya, but also Uganda, Tanzania, Burundi and Rwanda, as the research focused on the five countries. </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal> </P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal>Below is the proposed programme:</SPAN><SPAN style="LINE-HEIGHT: 115%; FONT-FAMILY: 'Calibri','sans-serif'; FONT-SIZE: 11pt; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Calibri; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: 'Times New Roman'; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA"></P></SPAN><BR>
<P style="MARGIN: 0in 0in 10pt" dir=ltr class=MsoNormal><o:p><FONT size=3 face=Calibri> </FONT></o:p></P>
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<TR style="mso-yfti-irow: 0; mso-yfti-firstrow: yes">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p><BR></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Dates</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Issue</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Main Question</FONT></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>7/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Announcement/Introduction of proposed e-discussion, provide papers to listers and request them to read in readiness for the debate</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR>
<TR style="mso-yfti-irow: 2">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Theme</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Planning for Records Management Requirements in ICT systems</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR>
<TR style="mso-yfti-irow: 3">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>12/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Lack of planning for records management requirements in ICT systems</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>The lack of schemes of service and training programmes for records managers has been identified as a factor in the governments� ability to manage their records in the electronic environment.<SPAN style="mso-spacerun: yes"> </SPAN>How can governments address this problem?<o:p></o:p></FONT></SPAN></P></TD></TR>
<TR style="mso-yfti-irow: 4">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>13/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Lack of planning for records management functionality in ICT systems</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>The lack of co-ordination between systems has been identified as an issue by governments in the region. A number of agencies and boards have been established in each of the countries studied to address this lack of co-ordination. How is the lack of attention to records management impeding these agencies and boards from fulfilling their mandate to co-ordinate ICT implementation?<o:p></o:p></FONT></SPAN></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>14/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Consequences of the lack of planning for coordinated records management across systems</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Standards have been developed internationally for introducing records management requirements in ICT systems. However, governments and standards bureaux in the East African region have not adopted/adapted these standards. Why is this the case, and what steps could be taken to support the introduction of good practice standards in the region?</FONT></SPAN></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Theme </FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Electronic Records and Citizens</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR>
<TR style="mso-yfti-irow: 7">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>15/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt; mso-outline-level: 1" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Records Management Controls Protect Records as Evidence: erroneous information can become �authoritative� source in the absence of original records<o:p></o:p></FONT></SPAN></P>
<P style="TEXT-ALIGN: justify; LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><o:p><FONT face=Calibri> </FONT></o:p></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>The widespread misperception in government organisations in East Africa, that electronic records are inherently more secure than hardcopy records, is encouraging computerisation and digitisation that is not necessarily well-planned. How can the risks of overlooking records management issues during computerisation be highlighted to senior management within government?<o:p></o:p></FONT></SPAN></P></TD></TR>
<TR style="mso-yfti-irow: 8">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>16/9</FONT></P></TD>
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<P style="TEXT-ALIGN: justify; LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Judicial Processes are Affected by the Failure to Address Records Management Requirements<o:p></o:p></FONT></SPAN></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
<TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; WIDTH: 131.4pt; PADDING-RIGHT: 5.4pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt" vAlign=top width=175>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Poor hardcopy records management has been cited as a cause of delays in judicial processes. Electronic records management is often expected to reduce these delays, but the research shows this has not been the experience of the courts in the EAC countries.<SPAN style="mso-spacerun: yes"> </SPAN>What steps could be taken to ensure records management inputs to computerisation and digitisation projects in the courts?</FONT></SPAN></P></TD></TR>
<TR style="mso-yfti-irow: 9">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Weekend</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>17</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>18</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR>
<TR style="mso-yfti-irow: 11">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
<TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; WIDTH: 121.5pt; PADDING-RIGHT: 5.4pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt" vAlign=top width=162>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>19/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri; mso-bidi-font-family: Calibri"><FONT face=Calibri>Evidentiary Value of Electronic Records: relying on electronic records before the law recognizes them as evidence put governemtn and citizens at risk. If electronic records are to have value as evidence, the laws of evidence need to be reformed</FONT></SPAN></P></TD>
<TD style="BORDER-BOTTOM: windowtext 1pt solid; BORDER-LEFT: #ece9d8; PADDING-BOTTOM: 0in; BACKGROUND-COLOR: transparent; PADDING-LEFT: 5.4pt; WIDTH: 131.4pt; PADDING-RIGHT: 5.4pt; BORDER-TOP: #ece9d8; BORDER-RIGHT: windowtext 1pt solid; PADDING-TOP: 0in; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt" vAlign=top width=175>
<P style="TEXT-ALIGN: justify; LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Government organisations across the EAC are already creating electronic records of their decisions, actions and transactions with citizens, though the laws of evidence in the EAC countries do not recognise electronic records. Reform of these laws is the first step to ensuring that electronic records can be considered as admissible evidence in court. What steps could be taken to raise this issue with Law Reform Commissions and legislators?<o:p></o:p></FONT></SPAN></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Theme</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Freedom of Information and Records Management</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>20/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Misconception of FOI in East Africa</FONT></P>
<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Given that the Kenyan Bill has been under consideration for four years, the Ugandan Act has not been implemented in the six years since its enactment, and there is no discernible plan to introduce Freedom of Information in Burundi, Rwanda and Tanzania, East African governments do not seem to be embracing FOI. What factors have caused this lack of enthusiasm?</FONT></SPAN></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>21/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Inconsistence between Acts of Parliament </FONT></P></TD>
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<P style="TEXT-ALIGN: justify; LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>The conflicts between existing Acts of Parliament and new FOI laws need to be addressed, particularly the 30 year rule.<SPAN style="mso-spacerun: yes"> </SPAN>FOI laws may erode the powers of National Archives and contradict the provisions of existing Acts. What steps can be taken to highlight these issues to legislators, given that the recommendations of Law Reform Commissions and NGOs have not yet been acted upon?<o:p></o:p></FONT></SPAN></P></TD></TR>
<TR style="mso-yfti-irow: 15">
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>22/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Implications of government Record Keeping for freedom of information</FONT></P></TD>
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<P style="TEXT-ALIGN: justify; LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><SPAN style="mso-ascii-font-family: Calibri; mso-hansi-font-family: Calibri"><FONT face=Calibri>Government organisations in the region are unprepared for the demands that FOI will place on records management services. Poor record-keeping may serve as an argument for delaying Freedom of Information enactment and the failure to implement Freedom of Information Acts. What strategies could be developed to synchronise Freedom of Information and records management initiatives?<o:p></o:p></FONT></SPAN></P></TD></TR>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Wrap Up</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>23/9</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><FONT face=Calibri>Conclusions and emerging Issues</FONT></P></TD>
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<P style="LINE-HEIGHT: normal; MARGIN: 0in 0in 0pt" class=MsoNormal><o:p><FONT face=Calibri> </FONT></o:p></P></TD></TR></TBODY></TABLE></DIV>
<DIV dir=ltr><BR> <BR>-----------------------------------------------------------------------------------<BR>If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!<BR></DIV>
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