[kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?

Tue Sep 20 08:21:40 EAT 2011

Thanks Kariuki on very useful pointers to laws that relate to this topic. I agree with you that there will be need for FOI and Data protection legislations. Your pointers on the relevant sections of the laws will be useful in reviewing this research.

Kerubo, your point on the need to scan documents to reflect originality is noted. 

Rad, yours too is noted.

Ngeno, thanks for great suggestions. But could I ask you to kindly post your comments directly to the list so that all listers benefit from your information? Thanks.

We now move on to day five.

Rgds
Grace

From: titus.ngeno at Ebix.com
To: ggithaiga at hotmail.com
CC: bitange at jambo.co.ke
Subject: RE: What steps could be taken to support the introduction of good practice standards in the region? (Day 3-ediscussion)
Date: Mon, 19 Sep 2011 13:02:53 +0000

Grace:

I really appreciate your efforts in bringing forward what I believe are critical points at hand. Record management is very important and I know peopleit embrace well. Do you recalled the Earthquake in Haiti? All the records were flattened. Just imagine education, marriage records etc

So this is critical

Now I was wondering if you could champion another topic which is related to this one and it is on “Data center and Cloud Computing” this two works in hand with record management

Adios

-----------------------------------------------------------------------------------
If you have the strength to survive, you have the power to succeed. Life is all about choices we make depending upon the situation we are in. Go forth and rule the World!

> Date: Mon, 19 Sep 2011 14:58:24 +0300
> From: conradakunga at gmail.com
> Subject: Re: [kictanet] Day 4: e-Discussion on Aligning records management with ICT e-government and Freedom of Information in East Africa/ Where are you Listers?
> CC: kictanet at lists.kictanet.or.ke
> To: ggithaiga at hotmail.com
> 
> I disagree that electronic records are more open to manipulation. This
> in not true.
> 
> If anything using means such as Public Key - Private Key cryptography
> and document hashes it is pretty easy to both secure and detect
> manipulation of documents.
> 
> How will you detect if an manual ID application has been modified? Or
> the famous Form 16A?
> 
> On Mon, Sep 19, 2011 at 2:47 PM, Kerubo Ombati <kaykerubo at gmail.com> wrote:
> > hi Listers,
> >
> > in brief response to today's question:
> >
> > i do not think that electronic records are more secure than hard copy
> > records because they are more readily available to many people and are more
> > easily subject to manipulation
> > as far as maintaining originality of the records when digitizing,the easiest
> > way to do this is by scanning because physical input results in errors
> > The Planning required to ensure the originality of records are maintained is
> > first and foremost to task only one body/institution with the exclusive
> > mandate of digitizing records to avoid overlaps and for the sake of
> > accountability
> >
> >
> > On Mon, Sep 19, 2011 at 2:09 AM, Grace Githaiga <ggithaiga at hotmail.com>
> > wrote:
> >>
> >> Good morning Listers
> >>
> >>
> >>
> >> This is day four of our discussion on Aligning records management with ICT
> >> e-government and Freedom of Information in East Africa, a study conducted by
> >> International Records Management Trust (IRMT) and supported by IDRC . The
> >> study covered five Eastern African Countries namely Kenya, Rwanda, Uganda,
> >> Burundi and Tanzania
> >>
> >>
> >>
> >> Today, we move on to the second theme namely: Electronic Records and
> >> Citizens. This will be our focus for today, tomorrow and Wednesday.
> >>
> >>
> >>
> >> Under this theme, three issues were identified. They are:
> >>
> >> 1.    Records Management Controls Protect Records as Evidence: erroneous
> >> information can become ‘authoritative’ source in the absence of original
> >> records.
> >>
> >> 2.    Judicial processes are affected by the failure to address records
> >> management requirements.
> >>
> >> 3.    Evidentiary value of electronic records: relying on electronic
> >> records before the law recognizes them as evidence put government and
> >> citizens at risk. If electronic records are to have value as evidence, the
> >> laws of evidence need to be reformed.
> >>
> >>
> >>
> >> Let us focus on our first concern: Records Management Controls Protect
> >> Records as Evidence: erroneous information can become ‘authoritative’ source
> >> in the absence of original records.
> >>
> >>
> >>
> >> Consider this:
> >>
> >> Are electronic records more secure than hard copy records?
> >>
> >> How can governments ensure that security is maintained when digitizing
> >> records?
> >>
> >> How can governments ensure that originality of records is maintained when
> >> digitizing records?
> >>
> >> What planning is needed to ensure that digitized records are secure and
> >> retain their originality?
> >>
> >>
> >>
> >> Question
> >>
> >> How can the risks of overlooking records management issues during
> >> computerisation be highlighted to senior management within government?
> >>
> >>
> >> Have a great week.
> >> Grace
> >>
> >>
> >>
> >> -----------------------------------------------------------------------------------
> >> If you have the strength to survive, you have the power to succeed. Life
> >> is all about choices we make depending upon the situation we are in. Go
> >> forth and rule the World!
> >>
> >>
> >>
> >> ________________________________
> >> Date: Fri, 16 Sep 2011 12:16:46 +0300
> >> Subject: Re: [kictanet] Day 3: e-Discussion on Aligning records management
> >> with ICT e-government and Freedom of Information in East Africa/ Where are
> >> you Listers?
> >> From: murigi.muraya at gmail.com
> >> To: ggithaiga at hotmail.com
> >> CC: kictanet at lists.kictanet.or.ke
> >>
> >> Grace,
> >> What if there are no positive answers to the questions?
> >> The PS (Ndemo) recently noted we (the Private Sector) lose steam (passion
> >> or motivation) to deliver service / solutions after we get government
> >> contracts. Could be the political process wears out companies that tough it
> >> out.
> >> It is almost criminal for software / solutions to not be deployed 2-3
> >> years after being procured.
> >> For those of you in government who cannot get ENOUGH training done or who
> >> cannot retain staff after training them, there is hope online.
> >> It is not sufficient but it is better than nothing..
> >> Oracle Information Management Architecture
> >> Masterclass.. http://www.youtube.com/watch?v=nbmdwV9NFxA&feature=related
> >> This is world class stuff for world class software the government has
> >> already invested in :)
> >>
> >>
> >> _______________________________________________
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> >>
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> >>
> >> The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform
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> >>
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> >
> > The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for
> > people and institutions interested and involved in ICT policy and
> > regulation. The network aims to act as a catalyst for reform in the ICT
> > sector in support of the national aim of ICT enabled growth and development.
> >
> > KICTANetiquette : Adhere to the same standards of acceptable behaviors
> > online that you follow in real life: respect people's times and bandwidth,
> > share knowledge, don't flame or abuse or personalize, respect privacy, do
> > not spam, do not market your wares or qualifications.
> >
> 
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> Unsubscribe or change your options at http://lists.kictanet.or.ke/mailman/options/kictanet/ggithaiga%40hotmail.com
> 
> The Kenya ICT Action Network (KICTANet) is a multi-stakeholder platform for people and institutions interested and involved in ICT policy and regulation. The network aims to act as a catalyst for reform in the ICT sector in support of the national aim of ICT enabled growth and development.
> 
> KICTANetiquette : Adhere to the same standards of acceptable behaviors online that you follow in real life: respect people's times and bandwidth, share knowledge, don't flame or abuse or personalize, respect privacy, do not spam, do not market your wares or qualifications.

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