[kictanet] [Fwd: [APC Forum] APC job vacancy: Assistant to the executive director and grant administrator]

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APC job vacancy: Assistant to the executive director and grant administrator

The Association for Progressive Communications (APC) is a global network 
of civil society organisations whose mission is to empower and support 
organisations, social movements and individuals in and through the use 
of information and communication technologies to build strategic 
communities and initiatives for the purpose of making meaningful 
contributions to equitable human development, social justice, 
participatory political processes and environmental sustainability. 
www.apc.org

The APC is looking for an Assistant to the Executive Director/Grants 
Administrator.

Application deadline: 20 February 2009
Start date: Immediately


DUTIES AND RESPONSIBILITIES

Grant administration

     * Research and track funding opportunities
     * Coordination submission of proposals and following up subsequent 
to submission
     * Prepare and maintain appropriate materials that need to accompany 
proposals
     * Coordinate receipt, signing and filing of donor/client agreements
     * Manage the APC donor reporting calendar and notify relevant staff 
members of upcoming deadlines and ensure that completed reports are 
filed in the appropriate online spaces
     * Liaise with donors in submitting reports, providing updates, etc.
     * Ensure that donor contact information is kept up to date and is 
reflected on APC’s online project management space and on APC.org
     * Provide overall support to the management team in ensuring 
effective relationships with APC’s donor partners.

Assistance to the Executive Director

     * Assistance with correspondence, scheduling, and travel 
arrangements, and expense reimbursements
     * Compile and draft reports, procedures, and other internal documents
     * Take minutes of board and staff meetings as needed
     * Provide administrative support to the board of directors’ activities
     * Assist in the maintenance of internal calendars in collaboration 
with the Network Development team
     * Assist with event follow-up (minutes, reports, and other 
documentation)

Coordination of consultants’ contracts

     * Liaise with staff members and consultants in order to acquire all 
relevant contract information and finalise consultants’ contracts and 
distribute to relevant staff and consultants for approval
     * Distribute approved contracts to consultants and relevant staff 
members
     * Receive signed consultant and staff contracts by email, fax, and 
mail, and file them online and in paper files in the APC office
     * Notify relevant staff members when consultants have signed their 
contracts
     * Ensure that all relevant documents and information are present in 
the subcontracts database of APC’s online project management space

Management of the Executive Director’s office in Johannesburg (if based 
there)

     * Answer the telephone, check voice mail, and send and receive 
faxes, mail, packages and email.
     * Maintain complete and accurate paper and online filing systems
     * Order office supplies and arrange payments via the online finance 
system
     * Work with APC’s Events and Logistics Coordinator in the planning 
and coordination of events held in South Africa
     * Provide other executive and administrative assistance as needed

REQUIREMENTS

     * Higher degree in the social sciences, development studies or a 
related field (or at least three years professional experience)
     * Excellent interpersonal and communication skills
     * Excellent written English
     * Ability to organise, prioritise and complete tasks in a timely 
manner without supervision
     * Experience in information management
     * Able to work independently and as part of a team
     * Excellent wordprocessing and internet skills (e.g. online research)
     * Able to communicate comfortably in written French and/or Spanish

ADVANTAGES

     * Ability to work from executive director’s office in Johannesburg, 
South Africa
     * Familiarity with working in networks
     * Experience working remotely
     * Experience in working in an international context with ICT-based 
civil society networks like APC
     * · Ability to communicate in more than two languages

ORGANISATIONAL RELATIONSHIPS
The successful applicant will report to the Executive Director and work 
closely with the Events and Logistics Coordinator, the Network 
Development Manager, the Finance Manager, the Finance Assistant, and 
other members of the management team.

LOCATION AND WORK CONDITIONS
The successful applicant will work in the APC office in Johannesburg, 
South Africa. However very strong candidates who wish to be considered 
for the post and work remotely from another country may still apply. 
Some international travel might be required. APC provides an equipment 
allowance but requires staff to provide their own laptops.

REMUNERATION
This is a full time, fixed-term (renewable) contract. Remuneration is 
based on the APC’s salary scale for the position. Short-listed 
candidates will receive specific information on the salary range.

HOW TO APPLY
Send a covering letter and detailed CV (in English), which include the 
following information:

     * A description of your interest in working with APC in this position
     * Your experience related to the job requirements listed above
     * Experience of working in networks and managing partnerships
     * People and project management skills
     * A rating of the languages you speak and write
     * A description of your computer skills
     * Work experience in an international context
     * Online work experience
     * Other information you think might be of importance to our 
assessment of your application
     * Three (3) references: names, relationship and their contact details.

Send your application via email, as an attachment, to jobs at apc.org 
with “Executive Assistant and Grant Administrator” in the subject line. 
Please note that only short-listed candidates will be contacted. Any 
applications which are incomplete, do not follow the instructions here, 
received with viruses, or in any language other than English will be 
automatically disqualified.

(END/2009)

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APC Forum is a meeting place for the APC community - people and        institutions who are or have been involved in collaboration with 
APC, and share the APC vision - a world in which all people have easy, equal and affordable access to the creative potential of information and communication technologies (ICTs) to improve their lives and create more
democratic and egalitarian societies.

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